We're Hiring: Administrative Support (Part-time)

Project Flamingo Team
Jan 13
2 min read

Updated: Jan 14

Job Title: Administrative Support (Part-Time, Hourly) Organisation: Project Flamingo Location: Cape Town-based (with occasional travel to Somerset West) Contract Type: Hourly contract Time Commitment: 20 hours per week Contract Duration: 6 months (with potential of renewal based on funding income and project requirements)

About Project Flamingo

Project Flamingo is a South African non-profit organisation working within the Public Healthcare system to ensure women with breast cancer receive timely, dignified care. We operate in partnership with state hospitals across multiple provinces, strengthening existing systems through surgery programmes, patient support, and practical interventions that make a real difference.

As our work has grown, so has the need for strong operational support behind the scenes.

The Role

We are looking for a highly organised, reliable Administrative Support professional to provide essential day-to-day operational assistance to the COO and CEO. This role forms the backbone of our operations, ensuring that administration, documentation, data, and logistics run smoothly, consistently, and transparently.

This is an ideal role for someone who enjoys bringing order to complexity, thrives in a mission-driven environment, and understands the importance of accuracy and follow-through in healthcare-adjacent work.

Key Responsibilities

Administration & Coordination

Scheduling meetings and coordinating calendars
Taking and distributing clear meeting notes and action items
Managing and triaging inbox correspondence across platforms
Supporting meeting preparation and follow-ups
Making travel bookings for volunteers and staff members (flights, accommodation, logistics)

Documentation & Systems

Managing document filing and version control on shared drives
Ensuring organisational records, IP, and processes are well documented
Preparing internal templates, summaries, and basic reports

Data & Compliance

Supporting DataWings administration for surgery list days
Ensuring accurate logging of patient and volunteer data
Assisting with donor receipting and Section 18A administration

Procurement, Logistics & Stock Management

Ordering and tracking Pamper Pack supplies
Coordinating packing and distribution
Monitoring storage and inventory levels
Performing occasional deliveries and collections of supplies and documents
Supporting stock movement to and from our storage unit in Somerset West

Volunteer Support

Updating volunteer databases
Assisting with volunteer communications and coordination

Requirements

Cape Town-based
Valid South African driver’s licence
Access to a reliable vehicle (for occasional deliveries and pick-ups)
Ability to travel occasionally to our storage unit in Somerset West (compensated travel allowance)
Strong administrative and organisational skills
High attention to detail and respect for data accuracy
Comfortable working independently and managing multiple tasks
Confident with Google Drive / shared filing systems
Clear, professional written communication skills
Experience in NGO, healthcare, or operations support is advantageous
An understanding of confidentiality and ethical handling of sensitive information